In the North America region, Canada has been home for OFWs and Filipino migrants. We have been in this country for decades and the Filipino population has been continuously increasing from time to time. For Filipinos who still hold Philippine passports and would like to renew theirs, you can follow the guide below, for your information.
TIP: The Philippine Embassy conducts outreach programs at different locations in Canada. You might as well want to check this link to see if it comes near you.
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Applying for a New Passport in Canada
Since 2018, the validity of the Philippine passport is at 10 years for those who are 18 years old and above, and 5 years for those who are below 18 years old. If your passport is going to expire soon, then perhaps it’s time for you to renew your passport.
For most travels abroad, it is recommended that your passport should be valid for at least six months from the date of travel. Still, it is also a good idea to apply for renewal at least one year before the expiry date of your current passport, to avoid any travel problems.
In Canada, Filipino nationals can apply for passport renewal at the Philippine Embassy in Ottawa, or at the Philippine Consulates in Calgary, Toronto, and Vancouver. Depending on where you are based, you can visit these offices for passport renewal and other services.
The Philippine Consulate in Toronto has consular jurisdiction in Manitoba and Ontario (except for Eastern Ontario and Ottawa-Gatineau Capital Region). Meanwhile, the Consulate in Calgary has consular jurisdiction in Alberta and Saskatchewan, whereas the Consulate in Vancouver has consular jurisdiction in British Columbia, Yukon, and Northwest Territories.
Requirements
The passport renewal process is generally the same for all Philippine consular missions in Canada. To begin with, the requirements are as follows:
For Adult Applicants
- Accomplished Passport Application Form No. 2 (may be downloaded here);
- Current passport;
- Photocopy of passport’s data page;
- Original and photocopy of proof of immigration status in Canada (e.g.
- permanent resident card, work permit, study permit, or visit visa);
- Payment fee of CAD 87 (cash only).
For Minor Applicants (below 18 years old)
- Passport Application Form No. 3 (may be downloaded here);
- Current passport;
- Photocopy of passport’s data page;
- Original and photocopy of valid permanent resident (PR) card or study permit;
- Original or photocopy of minor applicant’s Birth Certificate issued by the Philippine Statistics Authority (PSA);
- Minor applicant must be accompanied by at least one parent;
- Photocopy of the data page of mother’s passport (if accompanied by the mother);
- Photocopy of the date page of mother’s and father’s passports (if accompanied by the father);
- Original and photocopy of the parents’ Marriage Certificate issued by the PSA;
- Payment fee of CAD 87 (cash only).
NOTE: New passports may be picked up from the Embassy when finished. If you are not able to pick up your passport, submit an Xpresspost envelope from Canada Post, including a signature sticker to make sure your passport is properly delivered. One envelope is required per applicant. Use a Regional Xpresspost envelope if you reside in Ontario or Quebec; a National Xpresspost envelope if you reside in other Canadian provinces or territories.
How to Book a Passport Appointment
Due to the COVID-19 pandemic, all Philippine consular missions have limited indoor capacities per day. All services are strictly by appointment only; “walk in” applications are not allowed. You will need to book an appointment through the following websites:
- Philippine Embassy in Ottawa: https://dfaincanada.com/otw/appointment
- Philippine Consulate in Calgary: http://www.passport.gov.ph/
- Philippine Consulate in Toronto: https://www.passport.gov.ph/
- Philippine Consulate in Vancouver: https://appointment.vancouverpcg.org/
Before you book a passport appointment online, please take note of these reminders:
- Use a valid or working email address. This is where the Embassy/Consulate will send a confirmation message stating your appointment details and instructions.
- Only one booking or slot is given per applicant; multiple slots under the same name is not allowed.
- You need to choose the date and time of your appointment.
- You need to enter your personal information in the passport application form online.
- Your application form will include a barcode. Print this form before coming to the Embassy/Consulate on the date and time of your appointment.
How to Renew Passport During Appearance Day at the Philippine Embassy/Consulate
Personal appearance at the Embassy/Consulate is required for passport renewal. On the date and time of your appointment, don’t forget to bring the required documents and photocopies. Also, be sure to come in appropriate attire: a shirt, polo, or blouse with collar and sleeves.
At the Embassy/Consulate, submit your documents for checking and verification. Pay the required fees at the Cashier. Then, proceed to the data capturing area to have your photo, fingerprints, and digital signature taken. Here, you will be asked to take off your eyeglasses, contact lenses, earrings, necklaces, nose rings, and other jewelry/piercings.
That’s it! When everything is finished, you can expect to wait for 6 to 8 weeks until your new Philippine passport is released.
Video: Filipino Couple Talks About How to Renew PH Passport in Canada
Check out this video shared by a Filipino couple based in Winnipeg, Manitoba. Through this video posted via JoelxTin YouTube channel, the couple talked about how they were able to renew their Philippine passports — online booking, requirements, and the renewal process:
Frequently Asked Questions
Meanwhile, here are some commonly asked questions and answers about passport-related services at the Philippine Embassy and Consulates in Canada:
1. I would like to apply for a change of name in my passport. What do I need to prepare?
To apply for a change of name in your passport, you will need to submit additional documents aside from the core requirements (i.e. application form, current passport, passport data page, etc.). These additional documents will depend on your purpose, as follows:
- For a woman who would like to use her husband’s surname — original and photocopy of Marriage Certificate issued by the PSA;
- For a woman who would like to revert back to her maiden name after annulment of marriage — original and photocopy of Marriage Certificate with an annotation stating that the marriage has been declared null and void; or
- For a widow who would like to revert back to her maiden name — original and photocopy of husband’s Death Certificate.
On the other hand, if you need to make any changes or corrections in gender, date of birth, or place of birth, you will need to present the original and photocopy of your Birth Certificate annotated by the PSA.
2. My passport is lost/damaged. How can I replace it?
If you lost your passport, or if it has been damaged/mutilated, you can request to have it replaced. You need to prepare the following requirements:
- Accomplished Affidavit of Loss/Mutilation of Passport (may be downloaded here)
- Accomplished Passport Application Form — Form No. 2 (Adult Renewal) if a photocopy of the lost passport is available, Form No. 1 (New Adult Applicant) if a photocopy of the lost passport is not available, or Form No. 3 (Minor Applicant) for minor applicants;
- Photocopy of the lost passport’s data page (if available);
- Original and photocopy of Police Report (for lost passports);
- Original and photocopy of Birth Certificate issued by the PSA;
- Original and photocopy of valid, government-issued photo ID;
- Original and photocopy of permanent resident (PR) card, work permit, or study permit; and
- Payment fee of CAD 253.75 in cash (includes CAD 217.50 as lost passport replacement fee plus CAD 36.25 for notarization of Affidavit of Loss).
NOTE: Prior to the processing of your application for replacing a lost passport, there will be a 15-day clearing period.
3. What other services are provided by the Philippine Embassy/Consulate?
Aside from passport services, the Philippine Embassy/Consulate also provides these services: Philippine visa issuance, report of birth, report of marriage, report of death, registration of nationals, notarial and other legal services.
Opening Hours
The Philippine Embassy and Consulates in Canada are open from Mondays to Fridays, except on Philippine and Canadian Holidays. The opening hours for each office are as follows:
- Philippine Embassy in Ottawa — 9:00 am to 5:00 pm
- Philippine Consulate in Calgary — 9:00 am to 4:00 pm
- Philippine Consulate in Toronto — 10:00 am to 4:00 pm
- Philippine Consulate in Vancouver — 9:00 am to 5:00 pm
Contact Information and Google Map Locations
If you have any questions or concerns about your passport or other services, you can contact the Philippine Embassy or Consulates through the details below. Their Google Map locations are also presented, for your reference.
Philippine Embassy in Ottawa
Address: 30 Murray Street, Ottawa, ON K1N 5M4, Canada
Telephone: +1 613 233 1121
Email: embassyofphilippines@rogers.com
Website: https://ottawape.dfa.gov.ph/
Philippine Consulate in Calgary
Address: Suite #100, 1001 – 1st St., SE Calgary, AB T2G 5G3, Canada
Telephone: +1 (403) 455 9457
Email: calgary.pcg@dfa.gov.ph
Website: https://www.philcongencalgary.org/
Philippine Consulate in Toronto
Address: 7th Floor, 160 Eglinton Avenue East, Toronto, Ontario M4P 3B5, Canada
Telephone: (416) 922-7181
Email: consulatematters@philcongen-toronto.com
Website: http://www.philcongen-toronto.com/
Philippine Consulate in Vancouver
Address: Suite 660, 999 Canada Place, Vancouver, British Columbia V6C 3E1, Canada
Telephone: (604) 685-7645 / 685-1619
Email: vancouverpcg@telus.net / vancouver.pcg@dfa.gov.ph
Website: https://www.vancouverpcg.org/
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